The patented AUCTIONSTAR® system will be used to manage the Silent Auction
bidding and invoicing. The procedures may differ from what you have experienced
during previous auctions.
Pre-registered guests must check in at arrival and obtain their personalized bid
packet with a set of small Bid Labels (adhesive stickers) bearing the bidders
name and bidder number, a Live Auction sign ("Paddle") with the bidder
number in very large digits and an Auction Catalog listing the auction items
available for bidding.
Unregistered guests must check in at arrival to obtain a personal bidder
number and an anonymous bid packet (above).
Couples will in general be assigned a joint bidder number, and receive a single
bid packet.
A bidder’s assigned bidder number is unique, serving as identification
throughout the auction proceedings.
At check-in time, each bidder will have the option of having their credit card
(only Master Card and VISA, please) swiped at an AUCTIONSTAR® computer.
Taking advantage of this option you will be afforded EXPRESS checkout
treatment–a signature and you will be on your way!
No credit card charges will be posted during the event, and none will be made
without a signature. Even after pre-scanning a credit card, you may pay with
cash or check instead.
All credit card information will be erased from the AUCTIONSTAR®
computer when charges have been placed.
You make a bid by affixing a Bid Label on a bid sheet located next to a Silent Auction item. Look for bid slots (boxes) with the text "Cover Me", each
corresponding to a preset dollar amount. The price appearing next to your Bid
Label constitutes the price you are committing to pay for the item in case no
higher bid is made at a later time.
Preprinted prices must not be modified, crossed out, or otherwise altered.
All bid sheets will be machine read-any hand-writing will go unnoticed or be
ignored.
Alert an auction official if you would like to bid higher than the highest
preprinted price, and if higher prices do not appear on the reverse side.
A “sequel” bid sheet with higher bid options will quickly be printed and
displayed.
Please read item descriptions carefully before bidding-some offerings are
subject to availability and restrictions.
Affixing a Bid Label is equivalent to signing a contract: All sales are final,
and items are sold "As Is". There will be no refunds or exchanges.
Bid sheets featuring a "Guaranteed Winning Bid" option can be won without
contest by (1) Affixing a Bid Label in the designated slot; and (2) Giving the
bid sheet to an auction official.
There is NO UPPER LIMIT for your bids! If the bid sheet is full, another one
will soon be printed with higher bid options. If time is short, staggering bid
labels on the final slot on a sheet is legal; each new bid label represents an
increase of the fixed raise amount.
"Sign-up" items do not feature price options. Each bid label affixed constitutes
a contract to buy one unit of the item at the price printed in the bid slot. Bids
placed below the preprinted boxes will be recorded onto a waitlist.
Bidding is legal as long as a bid sheet remains on the table and/or next to an
item, even if the closing has been announced!
The highest bid present at the time of a bid sheet's removal shall constitute the
winning bid.
Checkout Procedures and Considerations
Before standing in line, consult the posted Winner List to see if you are a winner.
Winners who pre-scanned a credit card should look for a PRE-SCANNED sign
to find their invoice, the others for a sign displaying NOT PRE-SCANNED.
Item and certificate pickup instructions will be given when the invoice is
obtained.
Your invoice will normally itemize item descriptions, prices paid, fair market
value assessments as obtained from the respective donors, plus a copy of IRS
guide lines for tax deduction. It is your responsibility to properly handle all tax
deduction issues. Consult your tax advisor if no fair market value is shown.
Someone buying an auction item may incur a tax liability for either the whole
purchase amount or a part thereof. Such local sales tax, if any, will be added to
the invoice.
The buyer waives any claims for liabilities against either Presbyterian School
or
the donor of the respective item or service, neither of which is responsible for
any personal injury or damage to property that may result from the use of the
item or service sold.
Items not picked up after the close of the auction will be available at 10 Oakdale.
